Research Data Guide

Managing research data

Benefits of open access research

Selection of data  for long-term preservation should be based on integrity, originality and geographic coverage. Data retained must tender a contribution to the scientific knowledgebase. The data may be used to inform national policy making or in an international context.

  • Scientific of historical value
  • Uniqueness
  • Non-replicability
  • Potential for redistribution / reuse?
  • Costs vs potential reuse of data?
  • Full documentation



Opening and sharing  research data and/or metadata of the research data

  • increases researcher and research visibility
  • increases impact & citation counts of research
  • improves the quality of research
  • improves innovativeness
  • saves time and resources
  • increases opportunities for collaboration across organizational and disciplinary boundaries

Why not to share your research data?

Barrier to data sharing can be financial or issues related to data confidentiality or ownership.

The sensitivity of personal information about human subjects cannot be overstated. However, it is entirely feasible to anonymise such data so that it may be freely and safely shared with others. Read more about sharing medical data.

Need support?

Long term preservation of RD

Digital preservation refers to the reliable preservation of digital information for several decades or even centuries. Hardware, software, and file formats will become outdated, while the information must be preserved. Reliable digital preservation requires active monitoring of information integrity and anticipation of various risks. Metadata, which describes for example the information content, provenance information and how the content can be used, has a key role in this. Finnish national digital preservation services

File formats that are suitable for long terms storage of research data.

Data Archives

Different kinds of access conditions to RD

Open access

  • Anyone can access
  • Sometimes a name and email may be requested before access is granted

Managed access

  • Users may need to register and also be approved before access is granted
  • Approval may depend on the status of the user or their answers to questions  (e.g. objective of the research)

Secure access

  • Data is released only through certain secure mechanism (e.g. accessing to remote server)

Closed access

  • Megadata publicly available but the data not readily accessible to users
  • Time-limited embargo blocking the access

Source: Rice, R. C. (2016). Data librarian's handbook. London: Facet Publishing.