Research Data Guide

Managing research data

Benefits of open access research

Opening and sharing  research data and papers with others

  • increases researcher and research visibility
  • increases impact & citation counts of research
  • improves the quality of research
  • improves innovativness
  • saves time and resources
  • increases opportunities for collaboration across organizational and disciplinary boundaries

Licensing research data

Ball, A. (2014). ‘How to License Research Data’. DCC How-to Guides. Edinburgh: Digital Curation Centre. This guide will help you decide how to apply a licence to your research data, and which licence would be most suitable. It should provide you with an awareness of why licensing data is important, the impact licences have on future research, and the potential pitfalls to avoid. It concentrates on the UK context, though some aspects apply internationally; it does not, however, provide legal advice. The guide should interest both the principal investigators and researchers responsible for the data, and those who provide access to them through a data centre, repository or archive. 

Different kinds of access conditions to RD

Open access

  • Anyone can access
  • Sometimes a name and email may be requested before access is granted

Managed access

  • Users may need to register and also be approved before access is granted
  • Approval may depend on the status of the user or their answers to questions  (e.g. objective of the research)

Secure access

  • Data is released only through certain secure mechanism (e.g. accessing to remote server)

Closed access

  • Megadata publicly available but the data not readily accessible to users
  • Time-limited embargo blocking the access

 

Source: Rice, R. C. (2016). Data librarian's handbook. London: Facet Publishing.

Why not to share your research data?

Barrier to data sharing can be financial or issues related to data confidentiality or ownership.

The sensitivity of personal information about human subjects cannot be overstated. However, it is entirely feasible to anonymise such data so that it may be freely and safely shared with others. Read more about sharing medical data.

Need support?

Data Archives

File formats for long term storage of research data

National Digital Library has collected information about file formats that are suitable for long terms storage of research data (in Finnish only)
Digital Preservation Solution for Research Data (PAS)
The digital preservation solution for research data is currently being developed and will be in use in 2017. The solution is built together with the digital preservation of cultural heritage data. The goal is to reduce redundancy of cultural heritage and research data management, distribution and storage functions. A joint digital preservation solution for digital data produces high-quality services cost-efficiently and allows diverse use of digital data.  Read moreital Preservation Solution for Research Data (PAS)

The digital preservation solution for research data is currently being developed and will be in use in 2017. The solution is built together with the digital preservation of cultural heritage data. The goal is to reduce redundancy of cultural heritage and research data management, distribution and storage functions. A joint digital preservation solution for digital data produces high-quality services cost-efficiently and allows diverse use of digital data.

- See more at: http://openscience.fi/digital-preservation1#sthash.ps2TCPmT.dpuf
The digital preservation solution for research data is currently being developed and will be in use in 2017. The solution is built together with the digital preservation of cultural heritage data. The goal is to reduce redundancy of cultural heritage and research data management, distribution and storage functions. A joint digital preservation solution for digital data produces high-quality services cost-efficiently and allows diverse use of digital data. - See more at: http://openscience.fi/digital-preservation1#sthash.wVzKIgLp.dpuf

Digital Preservation Solution for Research Data (PAS)

The digital preservation solution for research data is currently being developed and will be in use in 2017. The solution is built together with the digital preservation of cultural heritage data. The goal is to reduce redundancy of cultural heritage and research data management, distribution and storage functions. A joint digital preservation solution for digital data produces high-quality services cost-efficiently and allows diverse use of digital data.

- See more at: http://openscience.fi/digital-preservation1#sthash.wVzKIgLp.dpuf

Digital Preservation Solution for Research Data (PAS)

The digital preservation solution for research data is currently being developed and will be in use in 2017. The solution is built together with the digital preservation of cultural heritage data. The goal is to reduce redundancy of cultural heritage and research data management, distribution and storage functions. A joint digital preservation solution for digital data produces high-quality services cost-efficiently and allows diverse use of digital data.

- See more at: http://openscience.fi/digital-preservation1#sthash.wVzKIgLp.dpuf

Digital Preservation Solution for Research Data (PAS)

The digital preservation solution for research data is currently being developed and will be in use in 2017. The solution is built together with the digital preservation of cultural heritage data. The goal is to reduce redundancy of cultural heritage and research data management, distribution and storage functions. A joint digital preservation solution for digital data produces high-quality services cost-efficiently and allows diverse use of digital data.

- See more at: http://openscience.fi/digital-preservation1#sthash.wVzKIgLp.dpuf

Digital Preservation Solution for Research Data (PAS)

The digital preservation solution for research data is currently being developed and will be in use in 2017. The solution is built together with the digital preservation of cultural heritage data. The goal is to reduce redundancy of cultural heritage and research data management, distribution and storage functions. A joint digital preservation solution for digital data produces high-quality services cost-efficiently and allows diverse use of digital data.

- See more at: http://openscience.fi/digital-preservation1#sthash.wVzKIgLp.dpuf

Selection of data for long-term preservation

Selection of data should be based on integrity, originality and geographic coverage. Data retained must tender a contribution to the scientific knowledgebase. The data may be used to inform national policy making or in an international context.

  • Scientific of historical value
  • Uniqueness
  • Non-replicability
  • Potential for redistribution / reuse?
  • Costs vs potential reuse of data?
  • Full documentation

Source: http://www.nerc.ac.uk/research/sites/data/policy/data-value-checklist/

Access to sensitive data for research

The 5 Safes

  • SafePeople
    • Only trusted researchers can access data
  • SafeProjects
    • Is the use of data appropriate?
  • SafeSettings
    • Culture of information security
    • Best standards for handling condidential data
  • SafeOutputs
    • Are the statistical results not-disclosive?
  • Workingwithothers
    • Networking
    • Sharing policies, procedures and best practices
    • Learning from experiences

Read more at UK Data Service

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