Research Data Guide

Managing research data

IT administration of the University of Oulu

Data archives

Things to consider about storing research data

Research data are a valuable resource, even after the research projects has ended. Research data are also viewed by many research funders as a public good which should be openly available to the academic community and preserved for future re-use.

Issues to consider e.g.:

Researchers and research groups should have basic knowledge of what data preservation and physical storage entail. Physical preservation requires careful monitoring of data quality and system integrity, upgrade and validation measures, disaster preparedness, and constant development of the system. At least

  • Document your data carefully
  • Create regular back-ups
  • Migrate your research data into newer formats on a regular basis. 
  • Save files in a format suitable for long-term storage.

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Naming and managing files

Read about naming and managing files and about physical data storage

Files and folders should be easy to find and sort. Therefore pay attention that names of files and folders are consistent but unique. Consider including e.g. following elements

  • project name/acronym
  • experiment/instrument type
  • initials of researchers
  • date
  • version number

Avoid special characters and spaces when naming files and folders.

Data versioning is about saving new copies of your files when you make changes so that you can go back and retrieve specific versions of your files later.

  • E.g. rd1; rd2; re2.1. etc. 
  • Naming files like final or final_revised etc.

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