Open access publishing and self-archiving

Permissions required for self-archiving

Co-authors of an article

It is advisable that the authors agree on self-archiving their article in the open access repository of the University of Oulu already at the writing stage.

Material under copyright of a third party

An article may also include material that is under copyright of a third party, for example as illustrations and graphics. The author must obtain permission to publish such material online.

Permission from the journal and/or publisher who have published the article earlier

Oulu University Library will check the self-archiving permissions given by journals and publishers and record the articles in accordance with the permit conditions to Jultika repository.

Authors hold the copyright

Pursuant to the legislation currently in force in Finland (Copyright Act 8.7.1961/404) the creator of a literary or artistic work holds the copyright to it. This applies also in cases where the creator has created the work while being employed by a certain organisation, e.g. a university, and additional agreements have not been made during the creation of the work. If there is more than one creator, all of the creators of the work in question (article, publication etc.) hold the copyright to it.

Seld-archiving an article in the open access repository of the University of Oulu has no bearing on the copyright of the author(s). Ownership of the copyright is not transferred to the repository, but remains with the author(s) and/or the original publisher.

Publishing agreement with the publisher

It is advisable for authors to sign a publishing agreement wherein they reserve the right to self-archive their article in the university's institutional repository. The conditions should enable either direct fee-based open access publishing or self-archiving within a time period set by the funder.

If a researcher has signed a publishing agreement wherein all rights to the article are transferred to the publisher, the publisher or the journal in question may forbid self-archiving in an open access repository.

The policies of many publishers and journals towards copyright and self-archiving are available in the SHERPA/RoMEO service.

Different versions that can be self-archived

  • Pre-print version = pre-refereeing/author’s draft. The version of the manuscript submitted to the publisher before peer review, or any other earlier version.
  • Post-print version = final draft/author’s final version = Author's accepted manuscript (Aam). The peer-reviewed, final version of a manuscript to which the publisher's layout has not yet been applied (also called accepted version).
    • The most common version that publishers allow to be self-archived.
  • Publisher's final, edited version = publisher’s version. The article as it appears in the publication, with the publisher's  layout applied.

Creative Commons licenses

Distributing publications in social media (e.g. ResearchGate,

Original publications distributed through different social media channels are protected by copyright. The researchers must take care of copyright issues when they share publications on social media sites. In many cases it is possible to check the copyright policies of journals and publishers in the SHERPA/RoMEO service or on the publishers' websites.

Why social networking sites (e.g. ResearchGate and are not open access repositories.