Open access publishing and self-archiving

Self-archiving at the University of Oulu

The University of Oulu requires that the publications of researchers are deposited into the University of Oulu open access repository OuluREPO according to the terms and conditions of the publisher. The prerequisite also applies to open access publications. Your funding body may also require that research articles are deposited into the home institution's open acess repository.

After you submit your article for self-archiving, the library checks the publisher's terms and conditions and deposits the article into the OuluREPO repository accordingly. If the publisher does not allow self-archiving of any version of the article, it will not be deposited into OuluREPO. Articles published under a Creative Commons license do not need the publisher's permission for self-archiving.

If the publisher or journal has set an embargo for the self-archived version, only the metadata of the article will be available in the OuluREPO repository until the embargo has expired.

Submit your article for self-archiving into the open access repository OuluREPO in OuluCRIS

1. Check whether your publication already exists in OuluCRIS, and whether it has already been self-archived.

2. If the publication cannot be found in OuluCRIS, click “Submit a new publication” on the OuluCRIS homepage and fill in the  form that opens. Remember to attach a self-archivable version (usually accepted manuscript/final draft) of the publication in the “Self-archiving” section on the form.

3. If your publication already exists in OuluCRIS but has not yet been self-archived, attach a self-archivable version of the publication in the “Self-archiving” section near the end of the page and add a comment that you wish to self-archive the publication in the “Publication comments” section.

 

Contact: openpublishing@oulu.fi

Why is it beneficial to deposit your work into the University of Oulu repository?

The open access repository OuluREPO

  • Improves the visibility of research - articles in the university's institutional repository have excellent findability with search engines
  • Improves the availability of research publications - the publication is openly available to anyone (no login required)
  • The publication gets a permanent address and its long-term preservation is guaranteed
  • Some publishers permit self-archiving onto university servers, but not in a commercial service (e.g. ResearchGate)
  • Raises the profiles of the researcher, department and whole university
  • Creates a new kind of interdisciplinary awareness

Self-archiving an article into the University of Oulu institutional repository does not impact the ownership of the copyright. The copyright is not transferred to the repository but remains with the author and/or the original publisher.

Why social networking sites (e.g. ResearchGate and Academia.edu) are not open access repositories.

Self-archiving and versions of a publication

Self-archiving = An article published in a scientific journal (publisher's version or any previous version) is also published in an open access repository, thus making it freely available online to all.

  • Pre-print = pre-refereeing/author’s draft. Refers to the work as it was when it was initially submitted to the publisher for peer review, i.e. it has not undergone a peer review process.
  • Post-print-version = final draft/author’s final version = Author's accepted manuscript (AAM). Refers to the post-peer-review version of the work, as it is before the publisher has created the final layout for the work (logos etc.).
    • If the article is published without an open license, this is the version that the publishers most commonly allow to be self-archived.
  • Version of Record (VoR) = Final, definitive, citable version of the article, which has been copy edited, typeset, had metadata applied, and has been allocated a DOI (Digital Object Identifier).
  • Publisher’s version = final published article / published journal article / publisher´s PDF /  publisher's version. The publisher's final, edited version.

Publishers' and journals' self-archiving policies

You can view the self-archiving policies of journals and publishers in the services below. If you cannot find the required information, it is advisable to visit the journal's or publisher's website or contact them. You can also ask for help from the library's Publications Services (openpublishing@oulu.fi).

Articles published under a Creative Commons license do not need the publisher's permission for self-archiving.

 

Funders' policy definitions

The most important research funders in Finland (European Commission, Academy of Finland) require open access publishing in the projects they fund. Check the latest policy from the funding body's website.

Plan S - The Academy of Finland supports the objectives of Plan S and will work together with other relevant actors to advance them.

See Plan S principles : “With effect from 2021*, all scholarly publications on the results from research funded by public or private grants provided by national, regional and international research councils and funding bodies, must be published in Open Access Journals, on Open Access Platforms, or made immediately available through Open Access Repositories without embargo.”

Plan S and Rights Retention Strategy (RRS) - is designed to ensure that all cOAlition S funded scholarly publications are available as Open Access. In practical terms, it enables researchers to retain sufficient intellectual ownership rights in their work to make the AAM Open Access at the time of publication with a CC BY license.

Permissions required for self-archiving

Co-authors of an article

It is advisable that the authors agree on self-archiving their article into the University of Oulu open access repository already at the writing stage.

Material under copyright of a third party

An article may also include material that is under copyright of a third party, for example illustrations and graphics. The author must obtain permission to publish such material online.

Permission from the journal and/or publisher that has published the article earlier

Oulu University Library will check the self-archiving permissions given by journals and publishers and deposit the articles in accordance with the terms and conditions into the Jultika repository.