Open access publishing and self-archiving: Self-archiving

Contact information

  openpublishing@oulu.fi

Self-archiving and its benefits

Self-archiving means depositing a copy of a publication in a subject-specific or institutional repository, where it is openly available to everyone either immediately or after an embargo period. The University of Oulu requires that the publications of researchers are deposited into the open access repository OuluREPO according to the terms and conditions of the publisher.

 

Benefits of self-archiving:
  • The publication gets a persistent address (URN) and its long-term preservation is guaranteed
  • Improves the visibility and availability of research 
  • The publication is easier to find through search engines
  • The library takes care of ensuring compliance with the publisher's terms and conditions
  • Self-archiving is a free-of-charge method of making your research openly accessible
  • Major research funders require or recommend open access publishing in the projects they fund
  • Making the publication open access also impacts the funding of the university: peer-reviewed, scientific publications receive a funding incentive factor of 1.2 from the Ministry of Education and Culture if they are published open access or self-archived

How to self-archive?

How to self-archive? Which is the correct article version? Usually the author’s accepted manuscript (peer-reviewed, identical in content to the original, but without the publisher's layout). If the article is published under a Creative commons license, self-archiving of the published version is also permitted. Check the OuluCRIS system to see if your publication has already been self-archived. Attach the author’s accepted manuscript version of the article. The library ensures compliance with the publisher's terms and conditions. The self-archived version is published in the OuluREPO repository either immediately or after an embargo period. The publication gets a permanent address and its long-term preservation is guaranteed.

How do I self-archive my publication?
  • Log in to the OuluCRIS research information system and check if your publication has been self-archived
  • If the publication has not been published open access or self-archived, add a suitable version of your publication for self-archiving (usually accepted manuscript/final draft)
  • Articles published under a Creative Commons license do not need the publisher's permission for self-archiving
  • The library enters the publication into the OuluREPO repository according to the publisher’s terms and conditions for self-archiving

 

Embargo period set by the publisher
  • If the publisher requires an embargo period for the self-archived version, at first only the bibliographic information of the publication is entered into the publication repository. The actual self-archived PDF will only become available once the embargo has ended.
  • You can enter your publication information into OuluCRIS immediately after publication, even if it is under embargo
  • The library will check the conditions set by the publisher before publishing the self-archived version
  • You can explore publisher policies through the Open Policy Finder service or on the journals' own websites.

Article versions

 

  Terms Self-archiving
Manuscript version prior to peer review Preprint, submitted version, author-submitted article, pre-refereeing, author's draft Normally not self-archived

Author's final version of an article

Peer-reviewed, identical in content to the original, but without the publisher's layout

 Post-print, final draft, accepted artice, author's accepted manuscript (AAM) Most common version of an article to be self-archived

Article published in a journal

Final version with the publisher's layout

 Publisher's pdf, final published article, publisher's version, Version of Record (VoR) Self-archived when permitted by the publisher or if the article has a Creative Commons license.